Operations

HR Administrator (20–25 Hours/Week) Location: Munich Are you looking for a flexible, part-time HR role that allows you to support an innovative, fast-growing organization? Our client is a leader in the medical device sector, known for their commitment to developing transformative healthcare solutions. They are seeking a skilled HR Administrator to join their team on a part-time basis (20–25 hours per week). Key Responsibilities: Coordinate onboarding processes, including preparation of contracts and documentation, and support offboarding procedures. Maintain accurate employee records, ensuring compliance with data protection and labor laws. Support payroll consultants with updates and oversee benefits enrollment for employees. Address employee inquiries and provide HR-related guidance. Organize training sessions, track participation, and maintain records to support employee development. Assist in implementing and updating HR policies. Support general HR operations, including managing correspondence, scheduling meetings, and organizing team events. What is required: At least 2 years of HR experience, ideally in an international setting. Proficiency in English and German (written and spoken); additional languages are a plus. Strong organizational skills and attention to detail. Familiarity with HR tools and proficiency in MS Office (Excel, Word, PowerPoint). Experience with payroll, benefits, and labor law compliance. A proactive approach and the ability to work both independently and collaboratively. Who Are Adaptive Life Science? Here at Adaptive Life Science, we provide specialised recruitment services to the Life Science sector, covering the Medical Device, Diagnostic, and Biotech industries globally. We are connected with the most innovative medical companies in the world, and are ready to support your career development with them. Why Apply With Us? Our services are 100% free to candidates, and our focus is helping you find your dream job that aligns with your career goals, technical skill set, and culture fit. We offer a range of services, including: Expert advice on your CV and cover letter Guidance on salary expectations Personalized interview preparation Connections to exclusive job opportunities Assistance in negotiating the best possible offers 50% of the CVs we send to clients are accepted Accepted or declined, either way we will provide you with feedback We believe in being your trusted advisor throughout your job search. We will take the stress out of the process by working around your schedule, and with your needs. Who Do Adaptive Work With? We offer a wide portfolio of over 150+ Life Science companies, from start-ups with impressive funding and innovative product development, mid-sized companies investing in R&D, all the way to market leaders with significant global presence. If you are interested in this role, please apply with your CV or contact Dominika Wyrwinska for further details on this opportunity and additional vacancies in the medical device, biotech, and diagnostics industry. dominika.wyrwinska@adaptivelifescience.com #LI-DW1

Human Resources Officer Location: Mahwah, New Jersey, USA (Fully Onsite Position) Overview: Our client is dedicated to providing advanced medical devices and comprehensive solutions to improve animal welfare. Benefits:  Attractive Remuneration: Benefit from a competitive package that reflects your skills and contributions and generously rewards your hard work. Work with Management: This position allows you to collaborate the president of the company. Permanent Full-Time Position: Permanent employment in a leading global company with secure future prospects. Company pension scheme and other tailored benefits, including an annual bonus Responsible and varied tasks that allow you to have an interesting and varied job. Team Events; benefit from being part of a wider global operation. Tasks:  Responsible for all HR functions, including talent acquisition, C&B administration, performance management, internal communication activities, and other administrative functions. (30%) Employee Engagement & Development. Work together with the President of America and HQ HR to strengthen relationships, raise spirits, and increase staff retention through team-building exercises or other intangible rewards. Keep in line with company goals, collaborate with business executives and carry out performance management and KPI evaluations.  (20%) Talent Acquisition. Source and identify qualified candidates through various online channels and platforms, including social media, job boards, and direct email outreach. Manage end-to-end recruitment processes, including sourcing, screening, interviewing, and onboarding.   (20%) C&B administration. Support monthly payroll and benefits administration, ensuring accuracy and timely processing.   (20%) Employee Relations. Maintain in-depth knowledge of legal requirements related to the day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Partner with a third-party agency or legal department for the best solution as needed. (10%) Office Administration. Implement 5S policies, manage office supplies procurement and handle other administrative tasks to ensure smooth office operations. Perform ad-hoc duties as assigned. Your Profile: Bachelor's degree or above. Minimum 8 years of experience in HR and at least 3 years of experience in online recruitment. Experience in the medical devices industry is a plus. Hands-on experience in either staffing or employee relations. Passion in an HR role. Proactive, results-oriented, and self-motivated with a strong work ethic. Open-minded, excellent communication skills. For more information, please contact Luke Fines: luke.fines@adaptivelifescience.com +1 332-233-8108

Clinical Case Coordinator Location: Munich, on-site position Are you highly organized, detail-oriented, and passionate about making a meaningful impact in the MedTech industry? A leading company specializing in cutting-edge cardiovascular medical devices is looking for a Clinical Case Coordinator to join their dynamic team near Munich. In this role, you will support the logistics and coordination of patient cases, ensuring seamless processes and top-quality care. Key responsibilities: Manage and oversee shipments, packaging, quality checks, and product releases. Coordinate patient cases, including the collection of patient data. Organize training requirements for sites and manage logistics for the team, including travel and accommodation. Schedule and coordinate screening calls and procedure days with clinical sites. Facilitate and organize 3D printouts specific to each patient case. Collaborate with internal and external stakeholders to ensure smooth communication and operational excellence. What is required:  Experience in logistics or administrative roles within the pharmaceutical or MedTech industry. Exceptional organizational skills and the ability to handle shifting priorities in a fast-paced environment. Strong communication skills to engage effectively with diverse stakeholders. Fluent English is required; proficiency in French is a plus. Proficiency with tools such as Microsoft Office and relevant logistics platforms. What is offered: Be part of a pioneering team revolutionizing cardiovascular healthcare. Collaborate in a multicultural and innovative environment. Contribute to life-changing advancements in medical technology. If you’re ready to take on a role that blends logistics, coordination, and meaningful healthcare contributions, I’d love to hear from you!   Who Are Adaptive Life Science? Here at Adaptive Life Science, we provide specialised recruitment services to the Life Science sector, covering the Medical Device, Diagnostic, and Biotech industries globally. We are connected with the most innovative medical companies in the world, and are ready to support your career development with them.   Why Apply With Us? Our services are 100% free to candidates, and our focus is helping you find your dream job that aligns with your career goals, technical skill set, and culture fit. We offer a range of services, including: Expert advice on your CV and cover letter Guidance on salary expectations Personalized interview preparation Connections to exclusive job opportunities Assistance in negotiating the best possible offers 50% of the CVs we send to clients are accepted Accepted or declined, either way we will provide you with feedback We believe in being your trusted advisor throughout your job search. We will take the stress out of the process by working around your schedule, and with your needs. Who Do Adaptive Work With? We offer a wide portfolio of over 150+ Life Science companies, from start-ups with impressive funding and innovative product development, mid-sized companies investing in R&D, all the way to market leaders with significant global presence. If you are interested in this role, please apply with your CV or contact Dominika Wyrwinska for further details on this opportunity and additional vacancies in the medical device, biotech, and diagnostics industry.   dominika.wyrwinska@adaptivelifescience.com #LI-DW1

Are you a specialist in the cardiovascular field?   Would you like to join a dynamic healthcare company who are innovating in the field to help transform treatment options for patients?   Currently, our long-standing client are searching for a Therapy Development Specialist to join them and support their mission!   *Please note: this position can be based from anywhere in Europe, but around 50-60% travel is expected.*   Focuses: Act as the designated expert on the device and educate hospital workers by imparting your knowledge. Train medical professionals in the handling, insertion, and troubleshooting of the device. Oversee in-service education initiatives and one-on-one training sessions in a hospital setting. Find prospects for the adoption of therapies in conjunction with other internal teams in Clinical Affairs and R&D. Work together with R&D to offer input on new device development and feature enhancements. Arrange and participate in patient screening meetings and offer assistance with device suitability and patient selection.   Requirements: 5+ years of experience in Clinical Support/Clinical Application/Therapy Development/Field Clinical activities within the cardiovascular field OR clinical experience as a Cardiovascular Technician, Physician Assistant or CV Sonographer. Strong customer-facing experience and great communication skills. Experience in clinical engineering from roles connected to the industry that aid in clinical case assistance and development. Experience in presenting clinical and medical information. Willingness to travel (50-60%). Fluency in English is required.   If you're interested in this position, please apply here and/or contact Hollie Dear at Adaptive Life Science for more information.

Are you a skilled Technical Support Engineer with a passion for solving complex technical challenges and delivering exceptional customer service?   Do you thrive in dynamic environments, enjoy working with cutting-edge technology, and want to make an impact in healthcare innovation?   Join our client’s innovative team and help revolutionize radiology diagnostics with AI-powered solutions!   Key Responsibilities: Integrate Docker-based AI software solutions for customers. Diagnose and resolve technical issues, providing effective communication to both external clients and internal teams. Collaborate with the development team and radiologists to enhance product functionality and infrastructure. Optimize internal processes for greater efficiency and faster issue resolution.   Requirements: Fluency in German and English. Strong knowledge of Linux and command-line interfaces. Strong experience in technical support, system administration, or related roles. Excellent problem-solving skills and a proactive, customer-focused mindset. Experience with radiological IT systems (PACS, RIS, DICOM) would be a big plus. Advanced Linux sysadmin knowledge. Familiarity with CRM, service desk, and ticketing systems.   If you’re ready to tackle impactful challenges in a fast-paced, collaborative environment, apply now and/or contact Hollie Dear at Adaptive Life Science for more information!

Technical Department Team Lead Industrial Maintenance Technical Team Lead for a medical device & chemical product manufacturer in Lorsch, Germany In this role, you will manage the in-house Engineering Team and oversee maintenance of on-site industrial machinery equipment. Apply now to join our client, a leading manufacturer known for its innovative solutions and exceptional customer service with a deep focus on sustainability in product development. Role Incentives An inspiring working environment where your ideas count Competitive Salary First-class development opportunities Career growth options Flexible working Your Key Responsibilities Drive in-house engineering improvements Diagnose and repair issues on equipment to minimize downtime Acquire, install, calibrate and validate new equipment Other Responsibilities Manage the in-house Technical Team Document maintenance activities in compliance with safety and quality standards Spare parts management Requirements Masters degree in Engineering, Industrial Maintenance, or a related field Several years’ experience in repair and maintenance of industrial machinery (e.g., filling, mixing, processing equipment) in a healthcare environment Experience with machinery installation, calibration, and validation Knowledge of mechanical, electrical, and hydraulic systems & ability to read technical drawings Interest in and hands-on engagement with implementing new technical innovations Knowledge of automation technology is an advantage Fluency in German and English is a must Reach out to Vivien Urban for more information about the company culture, and long-term development plans. Who Are Adaptive Life Science? Here at Adaptive Life Science, we provide specialised recruitment services to the Life Science sector, covering the Medical Device, Diagnostic, and Biotech industries globally. We are connected with the most innovative medical companies in the world, and are ready to support your career development with them.   Why Apply With Us? Our services are 100% free to candidates, and our focus is helping you find your dream job that aligns with your career goals, technical skill set, and culture fit. We offer a range of services, including:   Expert advice on your CV and cover letter Guidance on salary expectations Personalized interview preparation Connections to exclusive job opportunities Assistance in negotiating the best possible offers 50% of the CVs we send to clients are accepted Accepted or declined, either way we will provide you with feedback   We believe in being your trusted advisor throughout your job search. We will take the stress out of the process by working around your schedule, and with your needs. Who Do Adaptive Work With? We offer a wide portfolio of over 150+ Life Science companies, from start-ups with impressive funding and innovative product development, mid-sized companies investing in R&D, all the way to market leaders with significant global presence. If you are interested in this role, please apply with your CV or contact Vivien Zsuzsanna Urban for further details on this opportunity and additional vacancies in the medical device, biotech, and diagnostics industry.   Vivien.urban@adaptivelifescience.com +49 30 16639819   

Are you an experienced Senior Project Manager with a passion for driving customer success in the healthcare IT sector? Do you thrive in coordinating complex projects, fostering customer relationships, and ensuring seamless implementation of cutting-edge digital health solutions? Join our client’s innovative team and make a meaningful impact in revolutionizing healthcare through AI-assisted diagnostics!   Key Responsibilities: Take ownership of projects post-sales, serving as the main point of contact for customers and partners. Support customers with inquiries and troubleshooting throughout the project lifecycle. Coordinate projects by maintaining clear communication, tracking milestones, and ensuring timely delivery. Conduct meetings, presentations, project kick-offs, and workshops with stakeholders. Collaborate with application specialists to organize training sessions and adapt templates. Oversee system installation in coordination with technical advisors. Ensure successful implementation through training, system setup, and smooth handover. Build and maintain long-term, trusted relationships with customers and partners. Requirements: A Bachelor’s or Master’s degree in IT, Business Administration, or a related field. 5+ years of project management experience managing multiple projects simultaneously, ideally in the healthcare IT sector. Exceptional communication and presentation skills. A reliable, independent work style with a strong focus on customer success. Fluency in German and English. What’s in it for you? Work on an innovative product transforming healthcare with AI-assisted diagnostics. Be part of a growing, well-funded organization supported by top-tier investors and EU grants. Collaborate with a positive, highly qualified, and international team. Enjoy benefits such as a job ticket, job bike, corporate benefits portal, and more. Access to an individual development budget to support your career growth. Flexible working hours with a hybrid working model (up to 100% remote). If you’re ready to take on an impactful role in a dynamic environment, apply now and/or contact Hollie Dear at Adaptive Life Science for more information!

Are you a skilled Compliance Manager in the MedTech space? Do you want to lead compliance efforts, oversee audits, and ensure processes align with the highest regulatory standards? Join our client’s innovative team and play a pivotal role in maintaining the integrity and security of cutting-edge solutions that improve the lives of millions of patients worldwide! Key Responsibilities: Develop and maintain compliance management systems to uphold regulatory standards. Monitor legal developments and security threats, ensuring company preparedness. Conduct internal audits and oversee external certification processes. Lead compliance training programs across the organization. Maintain detailed records for internal reviews and external regulatory authorities. Serve as the primary point of contact for compliance, information security, and quality management. Coordinate compliance-related meetings and ensure clear communication of updates. Support the creation of technical documentation to meet market regulations. Evaluate suppliers and third-party services for compliance with quality and security standards. Drive continuous process improvements based on audit feedback and regulatory changes. Requirements: 2+ years of overseeing compliance and risk management in healthcare or technology fields. Hands-on experience with ISO certifications (e.g., ISO 13485, ISO 27001). Proven ability to lead compliance projects and meet timelines. Strong understanding of frameworks for information security and quality management. Ability to effectively communicate with internal stakeholders and external authorities. Skilled in identifying compliance risks and implementing preventive measures. Native German and fluent English. If this sounds like the right opportunity for you, please apply and/or contact Hollie Dear at Adaptive Life Science for more information!